What is the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)?
The Municipal Freedom of Information and Protection of Privacy Act provides for:
- the right of access to information under the control of municipal institutions, including local agencies, boards and commissions
- limited and specific exemptions from the right of access
- an independent body to review decisions by governments in response to an access request
- the protection of privacy of an individual's personal information existing in government records
- the right of an individual to correct his/her personal information held in government records or to attach a statement of disagreement.
For more information about MFIPPA, please see http://www.gov.on.ca.
How to make a request for information under MFIPPATo make a request under MFIPPA for a general record, your personal information, or to request a correction on your personal information, you can:
You can write a letter; or
You can complete a copy of an access request form.
If you choose to write a letter, you must state in the body of the letter that your request is being made under the Municipal Freedom of Information and Protection of Privacy Act. Please also provide:
- your full mailing address
- a telephone number where you can be reached during the day
- specific files or types of records to which you are requesting access, including dates, where possible
- Mail your request to the Municipal Freedom of Information and Protection of Privacy Coordinator, Exhibition Place, Toronto, Ontario, M6K 3C3.
- Or hand deliver your request to the Municipal Freedom of Information and Protection of Privacy Coordinator, c/o Security Department, General Services Building, 100 Princes' Blvd., Suite 1, Exhibition Place, Toronto, Ontario, M6K 3C3. The General Services Building is located on the north-west corner of Fleet Street and Strachan Avenue. The Security Department is open 24 hours per day.
- Requests must be accompanied by a mandatory application fee of $5.00. Please make your cheque payable to the Board of Governors of Exhibition Place.
- If your request is for your own personal information, include a photocopy of a piece of identification bearing your signature.
- If you are acting as an agent for an individual other than yourself, include a signed, dated note/letter of consent from that individual authorizing you to act on his or her behalf.
As you are required to provide your name, home address and telephone number with your request, we do not recommend sending your request by fax. Personal information is not secure sent via a facsimile transmission.
Fees (as set out in Regulation 823 of MFIPPA)
|Application fee||$5.00 to be paid when you submit your request|
|Photocopying||$0.20 per page (viewing original documents is an option if no severing of information is required)|
|Computer Programming||$15.00 per ¼ hour if needed to develop program to retrieve information|
|Search Time||$7.50 per ¼ hour required to search and retrieve records (applies only to requests for general information, not to requests for personal information)|
|Record Preparation||$7.50 per ¼ hour required to prepare records for release i.e. severing time (applies only to requests for general information, not to requests for personal information)|
|$10.00 per diskette/cd|
How to appeal a decision
If you are not satisfied with any decision made by the Board of Governors of Exhibition Place in response to your request, you may request a review by the Information and Privacy Commission/Ontario (IPC). For more information on the general role of the IPC please contact http://www.ipc.on.ca.
If you wish to appeal a decision to the IPC, you must send a written notice to the IPC within 30 days after the Board has given notice of its decision. The notice of appeal should include:
- your name, address and telephone number;
- the name of the institution (in this case, the Board of Governors of Exhibition Place) and the file number assigned by the Board to your request;
- a copy of the Board's decision;
- a copy of the request;
- a brief explanation of the basis for the appeal; and
- an appeal fee (If you are appealing a request for access to your personal information or a correction to your personal information, the mandatory appeal fee is $10. If you are appealing a request for access to general information, the mandatory appeal fee is $25.00. The appeal fee must accompany your request. Your cheque or money order is to be made payable to the Minister of Finance.
The Information and Privacy Commission/Ontario is located at 2 Bloor Street East, Suite 1400, Toronto, Ontario, M4W 1A8. Telephone number: 416-326-3333.
Please direct any questions, concerns or access requests under the Municipal Freedom of Information and Protection of Privacy Act to:
Linda Cobon, MFFIPA Coordinator
Board of Governors of Exhibition Place
100 Princes' Blvd., Suite 1