Trade Show and Consumer Show Organizer’s Checklist
Preferred Timeline (Long-term contract)
At 12 months
- Preliminary Floor Plans
- Review prior to distribution or booth sales
- Include use of lobby, food service, and registration areas
At 12-9 months
- Exhibitor Prospectus/Brochure Show Directory
At 12-9 months
- Preliminary Labour and Equipment Requirements
- Review estimated labour costs for Police, Fire, Labour and Equipment inventory
At 9-6 months
- General Contractor/Sub-contractor List
At 6 months
- Schedule of Meeting Room Use
At 90-60 days
- Exhibitor’s Manual
At 90-60 days
- Final Floor Plans for Exhibits, Registration, Lobby Areas and Galleria, Meeting Room Usage and Set-ups
At 90-60 days
- Signage Package
- Review prior to final arrangement with contractor
At 60 days
- Event Time Table
- Move-in Schedule
- Registration
- Decorator
- Show Office
- Exhibitors
- Meetings & Room Configurations
- Freight
- Special Events
- Move-Out Schedule
- Road Closure, Marshalling request
At 60 days
- Final Show Directory/Program with set-up requirements
At 45 days
- Certificate of Insurance
At 30 days
- Advertising Submissions for Omnimax pixelboard & Tribar Video Board
At 10 days
- Payment in Full for Services