2015 December
December 4, 2015
The Board's reports are now accessible for those with disabilities, however, if some attachments are not accessible, please contact NGrieveson@explace.on.ca for a hard copy.
Presentations
Update on Shared Services Project - City of Toronto
Walker Young, Senior Project Manager, Shared Services Project
Update on the Exhibition Place Structure Plan
Dianne Young, CEO, Exhibition Place
Update on Hotel X
Henry Kallan, President
Communications
C(a) Ontario Place regarding the bridges to Exhibition Place
C(b) City Clerk regarding an Update on the Shared Services Project
Member Motions
MM (a) Councillor Mark Grimes regarding a technical amendment to Item No. 6 - By-law 45-84
1. Minutes of Previous Meeting - October 23, 2015
2. 2015 Capital Works Program Progress Report - October
3. Exhibition Place Management Report - October 31, 2015
4. Occupational Health & Safety Report - 3rd Quarter 2015
5. Delegation Schedule Pursuant to By-law No. 2-13
6. Proposal to Amend By-law No. 45-84 - Respecting the Regulation of Traffic in Exhibition Place
7. Show Display Services Agreement - GES Canada
Confidential Attachment - Security of the Property
8. Agreement for Non-Exclusive Supply of Various Janitorial Products
9. Precise Parklink Services Agreement
10. Agreement for Non-Exclusive Supply of Various Uniform Clothing
11. Climate Change Risk Management Policy
12. Toronto Public Service By-law - Employee Policies
13. Lease for Riding School in Horse Palace
14. City of Toronto Lease - 275 Manitoba Drive
14.(b) City of Toronto Lease - 275 Manitoba Drive - Supplementary Report
15. BMO Field Phase 2 - Coronation Park
16. Accounts Receivable - Enercare Centre, Allstream Centre & Exhibition Place-September 30, 2015
Confidential Attachment - Security of the Property
17. Hotel Development - Request for Additional Information
Confidential Attachment - Security of the Property
18. LiUNA Local 506 Collective Agreement - Request for Information
Confidential Attachment - Security of the Property
19. Toronto Municipal Code Chapter 140, Lobbying
| Link: | City of Toronto Website with Board of Governors of Exhibition Place Meeting info | |
- Board of Governors of Exhibition Place - Thursday, June 1, 2017 Planning for Negotiations of Collective Agreements at Exhibition Place |
| Link: | City of Toronto Website with Board of Governors of Exhibition Place Meeting info | |
- Board of Governors of Exhibition Place - Thursday May 18th 2017 Recognition of Service Award (Ward All) | ||
| EP3.2 | Audit Results and Year End Report for the Financial Statements for Exhibition Place for the Year Ended December 31, 2016 (Ward All) | |
| EP3.2 | Audit Results and Year End Report for the Financial Statements - Appendix A | |
| EP3.3 |
2018 Rentals Price List for Show Management (Ward All) | |
| EP3.4 | Capital Works Progress Report - April 2017 (Ward 14, 19) | |
| EP3.4 | Capital Works Progress Report - Appendix A | |
| EP3.5 |
Multi-year Agreement with Green Savoree Toronto (GST) ULC for Honda Indy at Exhibition Place (Ward All) | |
| EP3.5 | Honda Indy Agreement 2018-2020 - Appendix A | |
| EP3.6 | Proposed Collective Agreement with the Canadian Union of Public Employees, Local 5116 (Ward All) | |
| EP3.6 | Proposed Collective Agreement with the Canadian Union of Public Employees, Local 5166 - Appendix A | |
| EP3.7 |
Accounts Receivables - Enercare Centre, Beanfield Centre and Exhibition Place as at March 31, 2017 (Ward All) | |
| EP3.8 | Final Draft 2017 - 2019 Strategic Plan (Ward All) | |
| EP3.8 | Final Draft 2017 - 2019 Strategic Plan Appendix A | |
| EP3.8 | Final Draft 2017-2019 Strategic Plan Appendix B | |
| EP3.9 | Extension of Wind Turbine Lease (Ward All) | |
| EP3.10 | Management Report - March 31, 2017 (Ward All) | |
| EP3.10 | Management Repost - March 31, 2017 - Appendix A | |
| EP3.11 | Coordination of Parking with Liberty Village (Ward 19) | |
| EP3.12 | Grievance Summary Report (Ward All) | |
| EP3.13 | Annual Rental Agreement - Festival Management Committee (“FMC”) For the Toronto Caribbean Carnival - 2017 (Ward All) | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 (Ward All) | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 - Appendix A | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 - Appendix B | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 - Appendix C | |
| EP3.15 | Agreement for Engineering Safety Review and Assessment Services (Ward All) | |
| EP3.16 | Count Yourself In Survey Findings (Ward All) | |
| EP3.16 | Count Yourself In Survey Findings - Appendix A | |
| EP3.17 | Consent to Assignment of the 2 Strachan Outdoor Billboard Agreement (Ward All) | |
| EP3.18 | Committee Structure Review (Ward All) | |
| EP3.18 | Committee Structure Review - Appendix A REVISED | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair (Ward 14,19) | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair - Appendix A | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair - Appendix B | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair - Appendix C |
- Agenda - Board of Governors of Exhibition Place, March 23, 2017 (Ward All)
- EP2.1 - Occupational Health and Safety Report: Quarterly and End of Year 2016 (Ward All)
- EP2.1 - Appendix A - Incidents by Service Areas
- EP2.1 - Appendix B - Lost Time Injury Frequency by Service Area
- EP2.1 - Appendix C - WSIB Invoiced Costs (2012-2016)
- EP2.2 - Management Report - January 31, 2017 (Ward All)
- EP2.2 - Management Report - January 31, 2017 - Appendix A
- EP2.3 - Accounts Receivables - Enercare Centre, Allstream Centre and Exhibition Place as at January 31, 2017 Confidential Attachment (Ward All)
- EP2.4 - Senior Staff Expenses - 2016 (Ward All)
- EP2.4 - Senior Management Expenses - Appendix A
- EP2.5 - Complaints Summary as at December 31, 2016 (Ward All)
- EP2.5 - Complaints Summary - Appendix A
- EP2.6 - Exhibition Place Security Report (Ward 19)
- EP2.7 - Proposed Collective Agreement Memorandum of Settlement with the Canadian Union of Public Employees, Local 2840 (Ward All)
- EP2.7 - Proposed Collective Agreement Memorandum of Settlement with the Canadian Union of Public Employees, Local 2840 - Appendix A
- EP2.8 - Proposed Collective Agreement Memorandum of Settlement with the International Union of Painters and Allied Trades Council 46 (Ward All)
- EP2.8 - Proposed Collective Agreement Memorandum of Settlement with the International Union of Painters and Allied Trades Council 46 - Appendix A
- EP2.9 - Municipal Leadership Training Expense (Ward All)
- EP2.10 - Capital Works Progress Report - February 2017 (Ward 14, 19)
- EP2.10 - Capital Works Progress Report - February 2017- Appendix A (Ward 14, 19)
- EP2.11 - 2016 Capital Works Program - Year End Report (Ward 14, 19)
- EP2.11 - 2016 Capital Works Program - Year End Report (Ward 14, 19) - Appendix A
- EP2.12 - Multi-year Agreement with a Consumer Show Producer at Exhibition Place (Ward 14, 19) Confidential Attachment
- EP2.13 - Hotel X Status Update (Ward 19) Confidential Attachment
- EP2.14 - Beanfield Centre - Building Signage Permit Application (Ward 14)
- EP2.15 - Procedures By-law - Board of Governors of Exhibition Place (Ward All)
- EP2.15 - Procedures By-law - Board of Governors of Exhibition Place (Ward All) - Appendix 1
- EP2.15 - Procedures By-law - Board of Governors of Exhibition Place (Ward All) - Appendix 2
- EP2.16 - Royal Agricultural Winter Fair Association Appointment for 2017 (Ward All)
- EP2.17 - 2014 - 2016 Strategic Plan Achievements (Ward All)
- EP2.17 - 2014 - 2016 Strategic Plan Achievements (Ward All) - Appendix A
- EP2.17 - 2014 - 2016 Strategic Plan Achievements (Ward All) - Appendix B
- Agenda - Board of Governors of Exhibition Place, January 20, 2017
- Minutes - December 9, 2016 Board Meeting
- EP1.1 - Election of Vice Chair - Board of Governors of Exhibition Place
- EP1.2 - Draft Strategic Plan 2017 - 2019 (Ward All)
- EP1.2 Presentation by Ken Lambert, Director, HLT Advisory Inc on Exhibition Place Strategic Plan 2017 - 2019
- EP1.3 - Consent to Assignment of Agreement between Ciesiok Media Ltd and Bell Media Inc (Ward All)
- EP1.4 - Accounts Receivables - Enercare Centre Allstream Centre and Exhibition Place as at November 30, 2016 (Ward 19) (Confidential attachment)
- EP1.5 - Business Travel International Association of Venue Managers - Venue Management School (Ward All)
- EP1.6 - Licence Agreemenr for Enercare Centre (Ward 19) (Confidential attachment)
- EP1.7 - 2016 Capital Program Progress Report - November (Ward All)
- EP1.7 November Appendix
- EP1.8 - 2017 Capital Program Progress Report - January (Ward All)
- EP1.8 January Attachment
- EP1.9 -Exhibition Place Management Report Dec 2016 (Ward All)
- EP1.10 - Procedure By-law Review - Board of Governors of Exhibition Place (Ward All)
- EP1.10 Procedures By-Law Appendix A
- EP1.11 - Committee Structure Review (Ward All)
- EP1.12 - Recognition of Service on Board
Board Decisions - September 30, 2016
Presentation
- Mr. Charlie Johnstone, CEO
- Royal Agricultural Winter Fair regarding Communications (a) and (b)
Communications
- (a) Royal Agricultural Winter Fair - dated September 8, 2016
- (b) Royal Agricultural Winter Fair - dated August 11, 2016
- 1. Board Minutes of Meeting - July 28, 2016
- 2. Capital Works Program Progress Report - 2016 (Download Attachment)
- 3. Exhibition Place Management Report - August 2016
- 4. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - August 2016 (Confidential Attachment - Security of the Property)
- 5. Grievance Summary Report - City of Toronto - Employee Labour Relations
- 5(a). Grievance Summary - Supplementary Information
- 6. Board of Governors Meeting Schedule for 2017
- 7. Notice to Amend Governance By-law 1-13 and Financial By-law 2-13
- 8. Social Procurement Program for Exhibition Place
- 9. Proposed Collective Agreement with Carpenters and Allied Workers, Local 27 United Brotherhood of Carpenters and Joiners of America
- 10. Proposed Collective Agreement with Labourers' International Union of North America Local 506
- 11. Parking Rate Adjustment
- 12. Licence Agreement for Royal Agricultural Winter Fair
- 13. High Voltage Power Distribution System & Substation Feasibility Study for Exhibition Place Request for Proposal - Consultant
- 14. Capital Tender - New Chiller Installation at Enercare Centre
- 15. Licence Agreement - 2016 Screemers Inc. (Confidential Attachment - Security of the Property)
- 16. Licence Agreement for Enercare Centre (Confidential Attachment - Security of the Property)
- 17. Revised Organizational Structure (Confidential Attachment - Security of the Property)
- 18. Agreement with Beanfield Technologies Inc. for the Name-in-Title Sponsorship of Allstream Centre (Confidential Attachment - Security of the Property)
- 19. Revised Exhibition Place Compensation Plan (Confidential Attachment - Security of the Property)
- 19(a). Revised Exhibition Place Compensation Plan - Supplementary Report (Confidential Attachment - Security of the Property)
Board Decisions - June 10, 2016
Presentation
Ms. Valerie Jepson, Integrity Commissioner/City of Toronto
1.Board Minutes of Meeting - March 24, 2016
2. Audit Results & Year End Report for the Consolidated Financial Statements for Exhibition Place for the Year Ended December 31, 2015
3. 2015 Consolidated Financial Statements for the Board of Governors of Exhibition Place
4. 2016 Capital Works Program Progress Report - April
5. Exhibition Place Management Report - April 2016
6. Occupational Health and Safety Report - 1st Quarter
7. Complaints of City/Agency Staff - Lobby Registrar
8. Annual Rental Agreement - Festival Management Committee for the Toronto Caribbean Carnival - 2016
9. Benefit Plan Changes - Management & Non-Union Employees
10. Storm Water Management Feasibility Study for Exhibition Place Request for Proposal - Consultant
11. Transfer & Sale Agreement of Artwork - Ron Satok
12. Agreement for the Sale of Surplus Electrical Inventory
Confidential Attachment - Security of the Property
13. Ricoh Canada Inc. Sponosorship Agreement
Confidential Attachment - Security of the Property
14. Renewal Lease for Tenancy in 285 Manitoba Drive
Confidential Attachment - Security of the Property
15. Lease for Tenancy within the Queen Elizabeth Executive Offices
Confidential Attachment - Security of the Property
15(a). Queen Elizabeth Executive Offices - Legal Opinion on Procedural Fairness Issues
Confidential Attachment - Security of the Property
16. Relocation of the Garden of the Greek Gods - Report of the Working Group
17. Muzik Clubs Lease Terms and Conditions
17(a). Muzik Clubs Lease - Terms & Conditions Past Permission Granted for Banquet Events
17(b). Muzik Clubs Lease - City Solicitor Report
Confidential Attached - Security of the Property
17(c). Trade and Consumer Shows - Board of Governors of Exhibition Place Venues Exclusivity
18. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place as at April 30, 2016
Confidential Attachment - Security of the Property
March 24, 2016
Board Decisions - March 24, 2016
Please note that these decisions are not the minutes of this meeting. The formal minutes will be presented to the Board at their next meeting for approval.
Presentation
Ms. Linda Gehrke, Lobbyist Registrar
Member Motion
MM (a) Councillor Mark Grimes regarding a Retiring Employee
MM (b) Councillor Mark Grimes regarding a Condolence Motion for Councillor Rob Ford
1. Board Minutes of Meeting - February 12, 2016
2. February 15, 2016 Incident - Exhibition Place
3. EDM Concert Policy Review / Audit
4. 2016 Capital Works Program Progress Report - February
5. Capital Tender - General Services Renovations
6. Exhibition Place Management Report - February 2016
7. Agreement for Automated Teller Machines Services - Enercare and Allstream Centres
Confidential Attachment - Security of the Property
8. Agreement for Asphalt Contractor Services
9. Agreement for HVAC Air Filters
10. Agreement for Provision of Bi-Directional Communication System Maintenance
11. Human Rights & Anti-Harassment / Discrimination Complaint Policy and Procedures
12. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - January 2015
Confidential Attachment - Security of the Property
13. Executive Compensation Plan
Confidential Attachment - Security of the Property
14. Personnel Matter - Minutes of October 23, 2015
Confidential Attachment - Security of the Property
Board Decisions - December 9, 2016
Power-Point Presentation - Exhibition Place/Ontario Place Collaboration
- Peter Notaro, Executive Director, Strategic & Corporate Policy, CMO
- Fiona Murray, Director, Strategic & Corporate Policy, CMO
- Kevin Lee, Senior Consultant, Strategic & Corporate Policy, CMO
Communications
Member Motions
- (a) Employee of the Year
- (b) 2016 Corporate Social Responsibility Employee of the Year
- (c) 2016 United Way Toronto Campaign
- (d) Congratulatons to an Employee
- (e) Procedural By-law
- 1. Minutes of Previous Meeting - September 30, 2016
- 2. Hotel Development - Update on Status (Confidential Attachment - Security of the Property)
- 3. Amendments to the Master Agreement with the Canadian National Exhibition Association and the City of Toronto
- 4. 2016 Capital Works Program Progress Report - October 2016 (Download Att, Download Att)
- 5. Exhibition Place Management Report - October 2016
- 6. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - October 2016 (Confidential Attachment - Security of the Property)
- 7. Delegation Schedule Pursuant to By-law No. 2-13
- 8. Occupational Health & Safety Report - 3rd Quarter - October 2016
- 9. Enactment of Governance By-law 1-16 and Financial By-law 2-16
- 10. Summary of Tenant Presentation - 2016
- 11. Audit of Parking Controls and Parking Revenue
- 12. Exhibition Place - Employee Policies (Download Att)
- 13. Exhibition Place - Corporate Policies (Download Att)
- 14. Proposed Collective Agreement with The International Brotherhood of Electrical Workers, Local 353
- 15. Multi-Year Licence Agreement (Confidential Attachment - Security of the Property)
- 16. Feasibility of New Parking Structure in Lot 4 (Download Att)
- 17. Allstream Centre - Updated Market Analysis & Revenue Projections
- 18. Official Plan Amendment - Actions of the City Subcommittee
Board Decisions - July 28, 2016
Presentation
Ms. Josie Scioli, Chief Corporate Officer/City of Toronto
On City-Wide Real Estate Review
Communication
C(a) City-Wide Real Estate Review, City of Toronto
Member Motion
MM(a) Councillor Mike Layton regarding Report No. 6 below
1. Board Minutes of Meeting - June 10, 2016
2. Donation of Holodomor Memorial
3. 2016 Capital Works Progress Report - June 2016
4. Exhibition Place Management Report - June 2016
5. Occupational Health and Safety Report - 2nd Quarter
6. Request from Resident Communities
7. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - June 2016
Confidential Attachment - Security of the Property
8. Official Plan Amendment - Decision of Toronto East York Community Council
9. Publication of Senior Staff Expenses - 2016
10. 2017 Operating Budget
11. Proposed 2017 Capital Works Budget As Part of the Ten-Year (2017-2026) Program City Submission
12. 2017 Rental and Services Price List
Confidential Attachment - Security of the Property
13. Proposed Collective Agreement with United Association of Plumbers and Journeymen, Local 46
14. Proposed Collective Agreement with International Alliance of Theatrical Stage Employees, Local 58
Confidential Attachment - Security of the Property
15. EDM Concert Policy Review / Audit
15.(a) Revised EDM Concert Policy
16. Lease for Tenancy within the Queen Elizabeth Executive Offices
Confidential Attachment - Security of the Property
16.(a) Legal Opinion - Request for Proposals for Lease of Offices in Queen Elizabeth Building
Confidential Attachment - Security of the Property
17. Licence with the Toronto Transit Commission for the TTC Loop
18. Revised Organization Structure
Confidential Attachment - Security of the Property
February 12, 2016
Presentation - Parking Consultant
Sharon Sterling, WSP Canada
Deputations - Muzik Night Clubs
Michael Binetti
Nick Di Donato
Zlakto Starkovski
Lorna Tomassoni
Communication
C (a) Lorna Tomassoni regarding Muzik Clubs Inc.
Member Motions
MM (a) Councillor Mark Grimes regarding Employee of the Year
MM (b) Councillor Mark Grimes regarding Corporate Social Responsibility Employee of the Year
MM (c) Councillor Mark Grimes regarding the 2015 United Way Campaign
MM (d) Councillor Mark Grimes re Identification Signage of Hotel X
1. Minutes of Previous Meeting - December 4, 2015
2. Executive Compensation Plan
3. Parking Study Consultant
4. 2015 Capital Works Program Progress Report - Year End
5. 2016 Capital Works Program Progress Report - January
6. Publication of Senior Staff Expenses - 2015
7. Exhibition Place Management Report - December 2015
8. Occupational Health & Safety Report - 4th Quarter 2015
9. Complaints Summary as at December 31, 2015
10. Business Travel IAVM-Venue Management School - First & Second Year Member
11. Agreement for Sewer & Watermain Contractor Services
12. Agreement for Sheet Metal Contractor Services
13. Extension of Agreement re ATM Services
14. Lease for Riding School in Horse Palace
14.(a) Lease for Riding School in Horse Palace - Supplementary Information
15. 2017 - 2020 Strategic Planning Exercise - Phase 2
16. Structure Plan Presentation - Background Information
17. Official Plan Amendment for Exhibition Place
18. Revised Community Use at Proposed Basketball Training Facility
19. Relocation of the Garden of the Greek Gods - Report of Working Group
20. Muzik Clubs Lease Terms and Conditions
21. LiUNA Local 506 Agreement - Request for Information
Confidential Attachment - Security of the Property
21(a). LiUNA Local 506 Collective Agreement - Supplementary Report
21(b). Grievance Summary Report
22. Personell Matter - Minutes of October 23, 2015
Confidential Attachment - Security of the Property
December 4, 2015
The Board's reports are now accessible for those with disabilities, however, if some attachments are not accessible, please contact NGrieveson@explace.on.ca for a hard copy.
Presentations
Update on Shared Services Project - City of Toronto
Walker Young, Senior Project Manager, Shared Services Project
Update on the Exhibition Place Structure Plan
Dianne Young, CEO, Exhibition Place
Update on Hotel X
Henry Kallan, President
Communications
C(a) Ontario Place regarding the bridges to Exhibition Place
C(b) City Clerk regarding an Update on the Shared Services Project
Member Motions
MM (a) Councillor Mark Grimes regarding a technical amendment to Item No. 6 - By-law 45-84
1. Minutes of Previous Meeting - October 23, 2015
2. 2015 Capital Works Program Progress Report - October
3. Exhibition Place Management Report - October 31, 2015
4. Occupational Health & Safety Report - 3rd Quarter 2015
5. Delegation Schedule Pursuant to By-law No. 2-13
6. Proposal to Amend By-law No. 45-84 - Respecting the Regulation of Traffic in Exhibition Place
7. Show Display Services Agreement - GES Canada
Confidential Attachment - Security of the Property
8. Agreement for Non-Exclusive Supply of Various Janitorial Products
9. Precise Parklink Services Agreement
10. Agreement for Non-Exclusive Supply of Various Uniform Clothing
11. Climate Change Risk Management Policy
12. Toronto Public Service By-law - Employee Policies
13. Lease for Riding School in Horse Palace
14. City of Toronto Lease - 275 Manitoba Drive
14.(b) City of Toronto Lease - 275 Manitoba Drive - Supplementary Report
15. BMO Field Phase 2 - Coronation Park
16. Accounts Receivable - Enercare Centre, Allstream Centre & Exhibition Place-September 30, 2015
Confidential Attachment - Security of the Property
17. Hotel Development - Request for Additional Information
Confidential Attachment - Security of the Property
18. LiUNA Local 506 Collective Agreement - Request for Information
Confidential Attachment - Security of the Property
19. Toronto Municipal Code Chapter 140, Lobbying
October 23, 2015
The Board's reports are now accessible for those with disabilities, however, if some attachments are not accessible, please contact NGrieveson@explace.on.ca for a hard copy.
Deputants
Ms. Lorna Tomassoni regarding Item No. 2 - Muzik Clubs
Mr. Jason Hougard/Mr. Mateus DeCampos regarding Item No. 2 - Muzik Clubs
Ms. Kathy Sutton regarding Item No. 5 - Garden of the Greek Gods
Ms. Denise Hayward regarding Item No. 13 - BMO Project Impact
Ms. Linda Waddell regarding Item No. 13 - BMO Project Impact
Presentation
City Manager's Office - Board Governance Overview
Communications
C(a) Ms. Lorna Tomassoni from South Parkdale Neighbourhood Group
C(b) Mr. Dave Ros regarding Muzik Clubs
C(c) Ms. Virginia Ludy, GM/CNEA regarding Muzik Clubs
C(d) Cerise Fine Catering regarding Muzik Clubs
C(e) Show Managers Letter regarding BMO Phase 2 Impact
Member Motions
MM(a) Councillor Karygiannis regarding LiUNA Local 506
MM(b) Councillor Mammoliti regarding Hotel X Construction
MM(c) Councillor Layton regarding Item No. 13 - BMO Project Impact
MM(d) Councillor Grimes regarding Item No. 13 - BMO Project Impact
1. Minutes of Previous Meeting
2. Muzik Clubs Lease Terms and Conditions
3. 2015 Capital Works Program Progress Report - September
4. Exhibition Place Management Report - September 2015
5. Relocation of the Garden of the Greek Gods - Report of Working Group
6. Board of Governors Meeting Schedule for 2016
7. Board of Governors Policies - Revised
8. Protection of Privacy Policy
9. E-Cigarette Use in Exhibition Place Workplaces Policy
10. Agreement for Non-Exclusive Supply of Various Hardware / Building Products and Materials
11. City of Toronto Lease - 275 Manitoba Drive
12. 2017 - 2020 Strategic Plan Development
13. BMO Field Phase 2 Project Impact Update & Revision
Confidential Attachment - Security of the Property
13.(a) BMO Field Phase 2 Project Impact Update & Revisions - Supplementary Report
14. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - August 2015
Confidential Attachment - Security of the Property
15. Starvend Vending Agreement
Confidential Attachment - Security of the Property
16. Naming Sponsorship - Allstream Centre
Confidential Attachment - Security of the Property
17. Personnel Matter
Confidential Attachment - Security of the Property
September 4, 2015
The Board's reports are now accessible for those with disabilities, however, if some attachments are not accessible, please contact NGrieveson@explace.on.ca for a hard copy.
Communications
C(a) City Clerk regarding Appointment of Members of the Board
C(b) Hugh Mansfield resignation as a member of the Board
C(c) Rick Amis regarding a Community Working Group
C(d) Janie Romoff regarding Beach Volleyball Sand Post PanAm
(e) Nick Di Donato regarding the Official Plan Amendment for Exhibition Place
(f) Show Managers regarding the BMO Field Phase 2 Project Impact
(g) Kevin Savoree regarding the BMO Field Phase 2 Project Impact
Member Motions
MM(a) Recognizing Wayne Copeland's Service to the Board
MM(b) Recognizing Hugh Mansfield's Service to the Board
MM(c) Congratulating Exhibition Place Staff regarding PanAm
MM(d) Councillor Karygiannis requesting a report regarding LIUNA Local 506
MM(e) Councillor Karygiannis requesting a report regarding OVO Festival and Muzik Lease
MM(f) Councillor Mammoliti requesting a report regarding status of Hotel X construction
1. Minutes of Meeting - May 22, 2015
2. 2015 Capital Works Program Progress Report - July
3. Exhibition Place Management Report - July 30, 2015
4. Occupational Health & Safety Report - 2nd Quarter
5. Publication of Senior Staff Expenses - 2015
6. 2015 Standing Committees of the Board
7. Proposed 2016 Operating Budget
8. Proposed 2016 Capital Works Budget As Part of the Ten-Year (2016-2025) Program City Submission
9. Agreement for Maintenance Services for HVAC Contractor Services and Related Works at Exhibition Place
10. Agreement for Thermal Insulation Repairs
11. Agreement for Pest Control Services
12. CCTV & Security Devices Maintenance Agreement
13. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - July 2015
Confidential Attachment - Security of the Property
14.Multi-Year Rental Agreement with Informa Canada Inc.
Confidential Attachment - Security of the Property
15. License Agreement - 2015 Screemers Inc.
Confidential Attachment - Security of the Property
16. Cieslok Media Ltd. - Amending Agreement
Confidential Attachment - Security of the Property
17. Consent to Assignment of Agreements with Maple Leaf Sports & Entertainment Ltd. (MLSEL)
18. BMO Field Phase 2 Project Impact
19. Long Term Tenant Leases - Exhibition Place
20. Official Plan Amendment for Exhibition Place
May 22, 2015
Presentation on TO2015 CIBC Pan Am Park by Saäd Rafi, CEO of TO2015 Pan Am Games
1. Minutes of Previous Meeting
2. 2015 Capital Works Program Progress Report - April
3. 2015 Capital Works Program-Tender Report - LED Lighting at DEC
4. Exhibition Place Management Report - April 30, 2015
5. Occupational Health & Safety Report - 1st Quarter 2015
6. 2014 Audit Results & Financial Statements for the Board for the Year Ended December 31, 2014
7. Annual Rental Agreement-Festival Management Committee for the Scotiabank Toronto Caribbean Carnival - 2015
8. Precise Parklink Services Agreement
9. Security Video Surveillance Policy
10. Special Event Parking Rates
11. Lease Extension for Muzik Clubs Inc. - Background Information
12. Lease with Muzik Clubs Inc. from the City Solicitor
Confidential Attachment - Security of the Property
13. License Agreement - Canadian National Sportsmen's Shows Ltd. - 2016 and 2017
Confidential Attachment - Security of the Property
14. 2016 Rental and Service Price List
Confidential Attachment - Secuirty of the Property
15. Agreement for the Provision of Electrical & Mechanical Show Services for Events and Exhibitions at Exhibition Place
Confidential Attachment - Security of the Property
16. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place
Confidential Attachment - Security of the Property
April 2015
Presentations
Tim Leiweke, President & CEO, Maple Leaf Sports & Entertainment
Walter Oster, Chairman & CEO, Canadian National Sportsmen's Show
Communications
(a) Sally Fogel regarding the Garden of the Greek Gods
(b) David Raymont regarding the Garden of the Greek Gods
1. BMO Field - Canadian Football League
2. Minutes of Previous Meeting
3. 2015 Capital Works Program - March Progress Report
4. Exhibition Place Management Report - March 31, 2015
5. Information Session held with Clients, Partners and Tenants
6. Board of Governors Meeting Schedule for 2015 - Revised
7. Agreement Extension for Automated Teller Machines - DEC
8. Movable Partition Wall System for Maintenance and Repair Services Agreement
9. Agreement for Maintenance Services for the Building Automation System in Direct Energy Centre
10. Parking Consultant Services Agreement
11. Agreement with CNEA on Amendment to Mould Procedure in the Food Building
12. Increase to Special Event Parking Rates
13. Taxable Parking Benefit for Exhibition Place Employees
14. Toronto Hydro-Electric Systems Limited Easement
15. Garden of the Greek Gods - Additional Information
16. Garden of the Greek Gods - Solicitors Report
Confidential Attachment - Security of the Property
17. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - February 2015
Confidential Attachment - Security of the Property
18. License Agreement - Canadian National Sportsmen's Show Ltd. - 2016 and 2017
Confidential Attachment - Security of the Property
19. Agreement for the provision of Housekeeping Services
Confidential Attachment - Security of the Property
March 6, 2015
Communications
C(a) Gloria Lindsay Luby re Appreciation
C(b) Geoff Mak re National Meetings Industry Day
C(c) Councillor Giorgio Mammoliti re alternate Board dates
1. Minutes of Previous Meeting
2. 2015 Capital Works Program - February Progress Report
3. Exhibition Place Management Report - January 31, 2015
4. TO2015 Events at CIBC PanAm Park
5. Board of Governors Meeting Schedule for 2015 - Revised
6. Fire Alarm System Inspection, Testing and Maintenance Repair Services Agreement
7. 2015 Capital Works Program - Salon 106 Renovations at Direct Energy Centre
8. 2015 Capital Works Program - Splash Pad in Centennial Square
Confidential Attachment - Security of the Property
9. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - 2015
Confidential Attachment - Security of the Property
February 6, 2015
Communications
C(a) City Clerk regarding the Council Member appointments to the Board
C(b) Giorgio Mammoliti regarding Board meeting times
Member Motions
MM(a) Recognizing Gloria Lindsay Luby service to the Board
MM(b) Recognizing Councillor Gord Perks service to the Board
MM(c) Congratulating Doralice Lopez - 2014 Corporate Social Responsibility Employee of the Year
MM(d) Congratulating Eric Keung - 2014 Employee of the Year
MM(e) Congratulating Debbie Sanderson - 2014 United Way Toronto Campaign
1. Election of Vice-Chair
2. Minutes of Previous Meeting
3. 2014 Capital Works Program - Year End Report
4. 2015 Capital Works Program - January Progress Report
5. Amended 2015 Capital Works Budget As Part of the Ten-Year (2015 - 2024) Program City Submission
6. Exhibition Place Management Report - December 31, 2014
7. Complaints Summary as at December 31, 2014
8. Occupational Health & Safety Report - 4th Quarter - 2014
9. Publication of Senior Staff Expenses - 2014
10. Board of Governors Meeting Schedule - 2015
11. Royal Agricultural Winter Fair Association Appointment - 2015
12. 2015 Standing Committees of the Board
13. Amendment to Metro-By-law 25-85
14. Agreement for Digital Sign & Banner Printing & Related Sign Services
15. Mobile Charging Stations - Sponsorship Agreement
Confidential Information - Security of the Property
16. Mounted Toronto Police Head Quarters Lease Renewal - Horse Palace
17. 2014 Capital Works Program - Splash Pad in Centennial Square - Supplementary Report
18. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - December 2014
Confidential Attachment - Security of the Property
19. Amendment to Agreement for Food & Beverage Services
Confidential Attachment - Secuirty of the Property
December 1, 2014
Deputation
Peter Glaze from LiUNA Local 506 and Joe Pantalone, LiUNA Local 506 Consultant, deputing on MLSE and BMO Field Expansion Letter of Intent approved by the Board and City Council
Communications
C(a) Ivan Goring regarding Garden of the Greek Gods
C(b) Tim Wardrop regarding Garden of the Greek Gods
C(c) Direct Energy Centre at Exhibition Place achieves LEED Gold Certification
1. Minutes of Previous Meeting
2. 2014 Capital Works Program - November Progress Report
3. Occupational Health and Safety Report - 3rd Quarter 2014
4. Delegation Schedule Pursuant to By-law No. 2-07 (Amended By-law No. 2-13)
5. Exhibition Place Management Report - October 2014
6. Business Travel IAV - Venue Management School - First Year Member
7. Business Travel IAV - Venue Management School - Second Year Member
8. 2014 Capital Tender - Roof Replacement - Q.E. Bldg.
9. 2014 Capital Tender - Splash Pad in Centennial Park
10. Agreement Extension for Janitorial Products
11. Garden of the Greek Gods Update
12. Garden of the Greek Gods - City Solicitor Report
Confidential Information - Security of the Property
13. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - October 2014
Confidential Information - Security of the Property
14. Name-in-Title Sponsorship of Direct Energy Centre
Confidential Information - Security of the Property
15. Soft Drink Provider Sponsorship Agreement
Confidential Information - Security of the Property
16. Ricoh Sponsorship Agreement
Confidential Information - Security of the Property
Report was withdrawn from the agenda
November 7, 2014
Member Motion
MM (a) Congratulations Motion - Jeff Gay
1. Minutes of Previous Meeting
2. City Loan Agreement for Retrofit of Lighting in Direct Energy Centre
3. Exhibition Place Exterior WayFinding
4. Agreement with Green Savoree Toronto ULC for Honda Indy
Confidential Information - Security of the Property
5. Write-Off of Uncollectible Receivables
Confidential Information - Security of the Property
6. Extension of agreement with Enershift-Demand Response 3
Confidential Information - Security of the Property
7. Agreement with SMG Canada ULC
Confidential Information - Security of the Property
8. Business Travel - New PMP Software Training
9. Assignment of Agreement with Direct Energy Marketing Limited
Confidential Information - Security of the Property
September 10, 2014
Communications
(a) Sean Webster regarding his resignation from the Board
(b) Jennifer Barrett regarding the Garden of the Greek Gods
(c) Loretta Ryan regarding the Garden of the Greek Gods
(d) Kathy Sutton regarding the Garden of the Greek Gods
(e) Joe Bengiovanni regarding the Garden of the Greek Gods
(f) Tarah Aylward regarding the Garden of the Greek Gods
(g) Kathy Sutton regarding the Garden of the Greek Gods
(h) Lorna Tomassoni regarding the Garden of the Greek Gods
(i) Sherry Stoneman regarding the Garden of the Greek Gods
(j) Lucy Hart regarding the Garden of the Greek Gods
(k) Elizabeth Harlow regarding the Garden of the Greek Gods
(l) Isabelle Jackson regarding the Garden of the Greek Gods
(m) Ruth Douglas regarding the Garden of the Greek Gods
(n) Melanie Nielsen regarding the Garden of the Greek Gods
(o) Pam Noxon regarding the Garden of the Greek Gods
(p) Alison Smith regarding the Garden of the Greek Gods
(q) Lee Hausmann regarding the Garden of the Greek Gods
(r) Debbie Austin regarding the Garden of the Greek Gods
(s) Loretta Ryan regarding the Garden of the Greek Gods
(t) Catherine Stefan regarding the Garden of the Greek Gods
(u) Susan Kawa regarding the Garden of the Greek Gods
(v) Kathy Sutton regarding the Garden of the Greek Gods
(w) Councillor Michael Layton regarding the Garden of the Greek Gods
(x) Sally Fogel regarding the Garden of the Greek Gods
1. Minutes of Previous Meetings
(a) June 25, 2014
(b) August 14, 2014
2. City - Shared Services Project
3. 2014 Capital Works Program - August Progress Report
4. 2014 Capital Tender - Fire Alarm Replacement - DEC
5. 2014 Capital Tender - Paging System Retrofit - Coliseum
6. BMO Management Report - May 2014
7. BMO Management Report - June 2014
8. Exhibition Place Management Report - July 2014
9. Occupational Health & Safety Report - 2nd Quarter 2014
10. Strengthening Public Service Governance - A Public Service By-Law for Toronto
11. City Council Motion - Electronic Dance Music Concerts
12. City Council Motion - Proposed Basketball Training Centre at Exhibition Place
13. Accessibility for Ontarians with Disabilities Act, 2005
14. Garden of the Greek Gods & Other Collections - Additional Information
15. Strategy for Exhibition Place/Ontario Place Working Group
16. Proposed 2015 Capital Works Budget as part of the Ten-Year (2015 - 2024) Program City Submission
17. 2015 Operating Budget
18. Covered Pedestrian Connection between Hotel X and Allstream Centre
19. Accounts Receivable - Direct Energy Centre, Allstream Centre and Exhibition Place - July 2014
Confidential Information - Security of the Property
20. Coca-Cola Sponsorship Agreement
Confidential Information - Security of the Property
21. 2014 Annual Rental Agreement - Screemers Inc.
Confidential Information - Security of the Property