2015 December
December 4, 2015
The Board's reports are now accessible for those with disabilities, however, if some attachments are not accessible, please contact NGrieveson@explace.on.ca for a hard copy.
Presentations
Update on Shared Services Project - City of Toronto
Walker Young, Senior Project Manager, Shared Services Project
Update on the Exhibition Place Structure Plan
Dianne Young, CEO, Exhibition Place
Update on Hotel X
Henry Kallan, President
Communications
C(a) Ontario Place regarding the bridges to Exhibition Place
C(b) City Clerk regarding an Update on the Shared Services Project
Member Motions
MM (a) Councillor Mark Grimes regarding a technical amendment to Item No. 6 - By-law 45-84
1. Minutes of Previous Meeting - October 23, 2015
2. 2015 Capital Works Program Progress Report - October
3. Exhibition Place Management Report - October 31, 2015
4. Occupational Health & Safety Report - 3rd Quarter 2015
5. Delegation Schedule Pursuant to By-law No. 2-13
6. Proposal to Amend By-law No. 45-84 - Respecting the Regulation of Traffic in Exhibition Place
7. Show Display Services Agreement - GES Canada
Confidential Attachment - Security of the Property
8. Agreement for Non-Exclusive Supply of Various Janitorial Products
9. Precise Parklink Services Agreement
10. Agreement for Non-Exclusive Supply of Various Uniform Clothing
11. Climate Change Risk Management Policy
12. Toronto Public Service By-law - Employee Policies
13. Lease for Riding School in Horse Palace
14. City of Toronto Lease - 275 Manitoba Drive
14.(b) City of Toronto Lease - 275 Manitoba Drive - Supplementary Report
15. BMO Field Phase 2 - Coronation Park
16. Accounts Receivable - Enercare Centre, Allstream Centre & Exhibition Place-September 30, 2015
Confidential Attachment - Security of the Property
17. Hotel Development - Request for Additional Information
Confidential Attachment - Security of the Property
18. LiUNA Local 506 Collective Agreement - Request for Information
Confidential Attachment - Security of the Property
19. Toronto Municipal Code Chapter 140, Lobbying
Board of Governors of Exhibition Place
Meeting 14
Thursday, Sept 20th - CANCELLED
In accordance with Section 23 of By-law 1 - 2017, To Govern the Proceedings of the Board of Governors of Exhibition Place, the Chair has cancelled the Meeting of the Board of Governors of Exhibition Place scheduled for Thursday Sept 20, 2018.
Board of Governors of Exhibition Place
Meeting 13
Thursday July 19, 2018, 9:30AM
Committee Room 2, 2nd floor, Toronto City Hall, 100 Queen St West
Board of Governors of Exhibition Place
Meeting 12 (Special)
Monday, June 18, 2018 10:00 AM
Committee Room 2, City Hall
Board of Governors of Exhibition Place
Meeting 11
Thursday May 31, 2018, 9:30am
Exhibition Place, Beanfield Centre, Room 205A/B, 100 Princes Blvd.
Board of Governors of Exhibition Place
Meeting 10
Thursday, March 22, 2018 9:30 AM
Exhibition Place, Enercare Centre, Salon 107, 100 Princes' Blvd.
Board of Governors of Exhibition Place
Meeting 9 (Special)
Thursday February 15, 2018, 2:00pm
Committee Room 4, City Hall
click here a link to the City of Toronto Website for agenda and all related documents.
Exhibition Place Board of Governors - Meeting #8
Date: January 30, 2018
Time: 9:30am
Location: Exhibition Place, Beanfield Centre, Rm 205A/B, 100 Princes' Blvd.
For further assistance, please contact Carol Kaustinen, Committee Administrator, at 416-338--5089 or e-mail epb@toronto.ca
In accordance with Section 23(2) of the Board of Governors of Exhibition Place Procedures By-Law, the Chair of the Board of Governors of Exhibition Place has rescheduled the meeting of the Board previously scheduled on December 5, 2017 to December 11, 2017 as follows:
Date: Monday, Dec 11, 2017
Time: 9:30am
Location: Exhibition Place, Beanfield Centre, Rm 204A/B, 100 Princes' Boulevard
For further assistance, please contact Carol Kaustinen, Committee Administrator at 416-338-5089 or e-mail epb@toronto.ca
The Board of Governors of Exhibition Place will hold meeting #6 on Friday September 29, 2017, in Rm 205 A/B, at the Beanfield Centre, Exhibition Place, 100 Princes' Blvd, Toronto.
Click here to access the Board of Governors of Exhibition Place Sept 29th meeting minutes.
| Link: | City of Toronto Website with Board of Governors of Exhibition Place Meeting info | |
- Board of Governors of Exhibition Place - Thursday, June 1, 2017 Planning for Negotiations of Collective Agreements at Exhibition Place |
| Link: | City of Toronto Website with Board of Governors of Exhibition Place Meeting info | |
- Board of Governors of Exhibition Place - Thursday May 18th 2017 Recognition of Service Award (Ward All) | ||
| EP3.2 | Audit Results and Year End Report for the Financial Statements for Exhibition Place for the Year Ended December 31, 2016 (Ward All) | |
| EP3.2 | Audit Results and Year End Report for the Financial Statements - Appendix A | |
| EP3.3 |
2018 Rentals Price List for Show Management (Ward All) | |
| EP3.4 | Capital Works Progress Report - April 2017 (Ward 14, 19) | |
| EP3.4 | Capital Works Progress Report - Appendix A | |
| EP3.5 |
Multi-year Agreement with Green Savoree Toronto (GST) ULC for Honda Indy at Exhibition Place (Ward All) | |
| EP3.5 | Honda Indy Agreement 2018-2020 - Appendix A | |
| EP3.6 | Proposed Collective Agreement with the Canadian Union of Public Employees, Local 5116 (Ward All) | |
| EP3.6 | Proposed Collective Agreement with the Canadian Union of Public Employees, Local 5166 - Appendix A | |
| EP3.7 |
Accounts Receivables - Enercare Centre, Beanfield Centre and Exhibition Place as at March 31, 2017 (Ward All) | |
| EP3.8 | Final Draft 2017 - 2019 Strategic Plan (Ward All) | |
| EP3.8 | Final Draft 2017 - 2019 Strategic Plan Appendix A | |
| EP3.8 | Final Draft 2017-2019 Strategic Plan Appendix B | |
| EP3.9 | Extension of Wind Turbine Lease (Ward All) | |
| EP3.10 | Management Report - March 31, 2017 (Ward All) | |
| EP3.10 | Management Repost - March 31, 2017 - Appendix A | |
| EP3.11 | Coordination of Parking with Liberty Village (Ward 19) | |
| EP3.12 | Grievance Summary Report (Ward All) | |
| EP3.13 | Annual Rental Agreement - Festival Management Committee (“FMC”) For the Toronto Caribbean Carnival - 2017 (Ward All) | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 (Ward All) | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 - Appendix A | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 - Appendix B | |
| EP3.14 | Occupational Health and Safety Report: First Quarter 2017 - Appendix C | |
| EP3.15 | Agreement for Engineering Safety Review and Assessment Services (Ward All) | |
| EP3.16 | Count Yourself In Survey Findings (Ward All) | |
| EP3.16 | Count Yourself In Survey Findings - Appendix A | |
| EP3.17 | Consent to Assignment of the 2 Strachan Outdoor Billboard Agreement (Ward All) | |
| EP3.18 | Committee Structure Review (Ward All) | |
| EP3.18 | Committee Structure Review - Appendix A REVISED | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair (Ward 14,19) | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair - Appendix A | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair - Appendix B | |
| EP3.19 | 2017 Licence Agreement with Royal Agricultural Winter Fair - Appendix C |
- Agenda - Board of Governors of Exhibition Place, March 23, 2017 (Ward All)
- EP2.1 - Occupational Health and Safety Report: Quarterly and End of Year 2016 (Ward All)
- EP2.1 - Appendix A - Incidents by Service Areas
- EP2.1 - Appendix B - Lost Time Injury Frequency by Service Area
- EP2.1 - Appendix C - WSIB Invoiced Costs (2012-2016)
- EP2.2 - Management Report - January 31, 2017 (Ward All)
- EP2.2 - Management Report - January 31, 2017 - Appendix A
- EP2.3 - Accounts Receivables - Enercare Centre, Allstream Centre and Exhibition Place as at January 31, 2017 Confidential Attachment (Ward All)
- EP2.4 - Senior Staff Expenses - 2016 (Ward All)
- EP2.4 - Senior Management Expenses - Appendix A
- EP2.5 - Complaints Summary as at December 31, 2016 (Ward All)
- EP2.5 - Complaints Summary - Appendix A
- EP2.6 - Exhibition Place Security Report (Ward 19)
- EP2.7 - Proposed Collective Agreement Memorandum of Settlement with the Canadian Union of Public Employees, Local 2840 (Ward All)
- EP2.7 - Proposed Collective Agreement Memorandum of Settlement with the Canadian Union of Public Employees, Local 2840 - Appendix A
- EP2.8 - Proposed Collective Agreement Memorandum of Settlement with the International Union of Painters and Allied Trades Council 46 (Ward All)
- EP2.8 - Proposed Collective Agreement Memorandum of Settlement with the International Union of Painters and Allied Trades Council 46 - Appendix A
- EP2.9 - Municipal Leadership Training Expense (Ward All)
- EP2.10 - Capital Works Progress Report - February 2017 (Ward 14, 19)
- EP2.10 - Capital Works Progress Report - February 2017- Appendix A (Ward 14, 19)
- EP2.11 - 2016 Capital Works Program - Year End Report (Ward 14, 19)
- EP2.11 - 2016 Capital Works Program - Year End Report (Ward 14, 19) - Appendix A
- EP2.12 - Multi-year Agreement with a Consumer Show Producer at Exhibition Place (Ward 14, 19) Confidential Attachment
- EP2.13 - Hotel X Status Update (Ward 19) Confidential Attachment
- EP2.14 - Beanfield Centre - Building Signage Permit Application (Ward 14)
- EP2.15 - Procedures By-law - Board of Governors of Exhibition Place (Ward All)
- EP2.15 - Procedures By-law - Board of Governors of Exhibition Place (Ward All) - Appendix 1
- EP2.15 - Procedures By-law - Board of Governors of Exhibition Place (Ward All) - Appendix 2
- EP2.16 - Royal Agricultural Winter Fair Association Appointment for 2017 (Ward All)
- EP2.17 - 2014 - 2016 Strategic Plan Achievements (Ward All)
- EP2.17 - 2014 - 2016 Strategic Plan Achievements (Ward All) - Appendix A
- EP2.17 - 2014 - 2016 Strategic Plan Achievements (Ward All) - Appendix B
- Agenda - Board of Governors of Exhibition Place, January 20, 2017
- Minutes - December 9, 2016 Board Meeting
- EP1.1 - Election of Vice Chair - Board of Governors of Exhibition Place
- EP1.2 - Draft Strategic Plan 2017 - 2019 (Ward All)
- EP1.2 Presentation by Ken Lambert, Director, HLT Advisory Inc on Exhibition Place Strategic Plan 2017 - 2019
- EP1.3 - Consent to Assignment of Agreement between Ciesiok Media Ltd and Bell Media Inc (Ward All)
- EP1.4 - Accounts Receivables - Enercare Centre Allstream Centre and Exhibition Place as at November 30, 2016 (Ward 19) (Confidential attachment)
- EP1.5 - Business Travel International Association of Venue Managers - Venue Management School (Ward All)
- EP1.6 - Licence Agreemenr for Enercare Centre (Ward 19) (Confidential attachment)
- EP1.7 - 2016 Capital Program Progress Report - November (Ward All)
- EP1.7 November Appendix
- EP1.8 - 2017 Capital Program Progress Report - January (Ward All)
- EP1.8 January Attachment
- EP1.9 -Exhibition Place Management Report Dec 2016 (Ward All)
- EP1.10 - Procedure By-law Review - Board of Governors of Exhibition Place (Ward All)
- EP1.10 Procedures By-Law Appendix A
- EP1.11 - Committee Structure Review (Ward All)
- EP1.12 - Recognition of Service on Board
Board Decisions - December 9, 2016
Power-Point Presentation - Exhibition Place/Ontario Place Collaboration
- Peter Notaro, Executive Director, Strategic & Corporate Policy, CMO
- Fiona Murray, Director, Strategic & Corporate Policy, CMO
- Kevin Lee, Senior Consultant, Strategic & Corporate Policy, CMO
Communications
Member Motions
- (a) Employee of the Year
- (b) 2016 Corporate Social Responsibility Employee of the Year
- (c) 2016 United Way Toronto Campaign
- (d) Congratulatons to an Employee
- (e) Procedural By-law
- 1. Minutes of Previous Meeting - September 30, 2016
- 2. Hotel Development - Update on Status (Confidential Attachment - Security of the Property)
- 3. Amendments to the Master Agreement with the Canadian National Exhibition Association and the City of Toronto
- 4. 2016 Capital Works Program Progress Report - October 2016 (Download Att, Download Att)
- 5. Exhibition Place Management Report - October 2016
- 6. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - October 2016 (Confidential Attachment - Security of the Property)
- 7. Delegation Schedule Pursuant to By-law No. 2-13
- 8. Occupational Health & Safety Report - 3rd Quarter - October 2016
- 9. Enactment of Governance By-law 1-16 and Financial By-law 2-16
- 10. Summary of Tenant Presentation - 2016
- 11. Audit of Parking Controls and Parking Revenue
- 12. Exhibition Place - Employee Policies (Download Att)
- 13. Exhibition Place - Corporate Policies (Download Att)
- 14. Proposed Collective Agreement with The International Brotherhood of Electrical Workers, Local 353
- 15. Multi-Year Licence Agreement (Confidential Attachment - Security of the Property)
- 16. Feasibility of New Parking Structure in Lot 4 (Download Att)
- 17. Allstream Centre - Updated Market Analysis & Revenue Projections
- 18. Official Plan Amendment - Actions of the City Subcommittee
Board Decisions - September 30, 2016
Presentation
- Mr. Charlie Johnstone, CEO
- Royal Agricultural Winter Fair regarding Communications (a) and (b)
Communications
- (a) Royal Agricultural Winter Fair - dated September 8, 2016
- (b) Royal Agricultural Winter Fair - dated August 11, 2016
- 1. Board Minutes of Meeting - July 28, 2016
- 2. Capital Works Program Progress Report - 2016 (Download Attachment)
- 3. Exhibition Place Management Report - August 2016
- 4. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - August 2016 (Confidential Attachment - Security of the Property)
- 5. Grievance Summary Report - City of Toronto - Employee Labour Relations
- 5(a). Grievance Summary - Supplementary Information
- 6. Board of Governors Meeting Schedule for 2017
- 7. Notice to Amend Governance By-law 1-13 and Financial By-law 2-13
- 8. Social Procurement Program for Exhibition Place
- 9. Proposed Collective Agreement with Carpenters and Allied Workers, Local 27 United Brotherhood of Carpenters and Joiners of America
- 10. Proposed Collective Agreement with Labourers' International Union of North America Local 506
- 11. Parking Rate Adjustment
- 12. Licence Agreement for Royal Agricultural Winter Fair
- 13. High Voltage Power Distribution System & Substation Feasibility Study for Exhibition Place Request for Proposal - Consultant
- 14. Capital Tender - New Chiller Installation at Enercare Centre
- 15. Licence Agreement - 2016 Screemers Inc. (Confidential Attachment - Security of the Property)
- 16. Licence Agreement for Enercare Centre (Confidential Attachment - Security of the Property)
- 17. Revised Organizational Structure (Confidential Attachment - Security of the Property)
- 18. Agreement with Beanfield Technologies Inc. for the Name-in-Title Sponsorship of Allstream Centre (Confidential Attachment - Security of the Property)
- 19. Revised Exhibition Place Compensation Plan (Confidential Attachment - Security of the Property)
- 19(a). Revised Exhibition Place Compensation Plan - Supplementary Report (Confidential Attachment - Security of the Property)
Board Decisions - July 28, 2016
Presentation
Ms. Josie Scioli, Chief Corporate Officer/City of Toronto
On City-Wide Real Estate Review
Communication
C(a) City-Wide Real Estate Review, City of Toronto
Member Motion
MM(a) Councillor Mike Layton regarding Report No. 6 below
1. Board Minutes of Meeting - June 10, 2016
2. Donation of Holodomor Memorial
3. 2016 Capital Works Progress Report - June 2016
4. Exhibition Place Management Report - June 2016
5. Occupational Health and Safety Report - 2nd Quarter
6. Request from Resident Communities
7. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - June 2016
Confidential Attachment - Security of the Property
8. Official Plan Amendment - Decision of Toronto East York Community Council
9. Publication of Senior Staff Expenses - 2016
10. 2017 Operating Budget
11. Proposed 2017 Capital Works Budget As Part of the Ten-Year (2017-2026) Program City Submission
12. 2017 Rental and Services Price List
Confidential Attachment - Security of the Property
13. Proposed Collective Agreement with United Association of Plumbers and Journeymen, Local 46
14. Proposed Collective Agreement with International Alliance of Theatrical Stage Employees, Local 58
Confidential Attachment - Security of the Property
15. EDM Concert Policy Review / Audit
15.(a) Revised EDM Concert Policy
16. Lease for Tenancy within the Queen Elizabeth Executive Offices
Confidential Attachment - Security of the Property
16.(a) Legal Opinion - Request for Proposals for Lease of Offices in Queen Elizabeth Building
Confidential Attachment - Security of the Property
17. Licence with the Toronto Transit Commission for the TTC Loop
18. Revised Organization Structure
Confidential Attachment - Security of the Property
Board Decisions - June 10, 2016
Presentation
Ms. Valerie Jepson, Integrity Commissioner/City of Toronto
1.Board Minutes of Meeting - March 24, 2016
2. Audit Results & Year End Report for the Consolidated Financial Statements for Exhibition Place for the Year Ended December 31, 2015
3. 2015 Consolidated Financial Statements for the Board of Governors of Exhibition Place
4. 2016 Capital Works Program Progress Report - April
5. Exhibition Place Management Report - April 2016
6. Occupational Health and Safety Report - 1st Quarter
7. Complaints of City/Agency Staff - Lobby Registrar
8. Annual Rental Agreement - Festival Management Committee for the Toronto Caribbean Carnival - 2016
9. Benefit Plan Changes - Management & Non-Union Employees
10. Storm Water Management Feasibility Study for Exhibition Place Request for Proposal - Consultant
11. Transfer & Sale Agreement of Artwork - Ron Satok
12. Agreement for the Sale of Surplus Electrical Inventory
Confidential Attachment - Security of the Property
13. Ricoh Canada Inc. Sponosorship Agreement
Confidential Attachment - Security of the Property
14. Renewal Lease for Tenancy in 285 Manitoba Drive
Confidential Attachment - Security of the Property
15. Lease for Tenancy within the Queen Elizabeth Executive Offices
Confidential Attachment - Security of the Property
15(a). Queen Elizabeth Executive Offices - Legal Opinion on Procedural Fairness Issues
Confidential Attachment - Security of the Property
16. Relocation of the Garden of the Greek Gods - Report of the Working Group
17. Muzik Clubs Lease Terms and Conditions
17(a). Muzik Clubs Lease - Terms & Conditions Past Permission Granted for Banquet Events
17(b). Muzik Clubs Lease - City Solicitor Report
Confidential Attached - Security of the Property
17(c). Trade and Consumer Shows - Board of Governors of Exhibition Place Venues Exclusivity
18. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place as at April 30, 2016
Confidential Attachment - Security of the Property
March 24, 2016
Board Decisions - March 24, 2016
Please note that these decisions are not the minutes of this meeting. The formal minutes will be presented to the Board at their next meeting for approval.
Presentation
Ms. Linda Gehrke, Lobbyist Registrar
Member Motion
MM (a) Councillor Mark Grimes regarding a Retiring Employee
MM (b) Councillor Mark Grimes regarding a Condolence Motion for Councillor Rob Ford
1. Board Minutes of Meeting - February 12, 2016
2. February 15, 2016 Incident - Exhibition Place
3. EDM Concert Policy Review / Audit
4. 2016 Capital Works Program Progress Report - February
5. Capital Tender - General Services Renovations
6. Exhibition Place Management Report - February 2016
7. Agreement for Automated Teller Machines Services - Enercare and Allstream Centres
Confidential Attachment - Security of the Property
8. Agreement for Asphalt Contractor Services
9. Agreement for HVAC Air Filters
10. Agreement for Provision of Bi-Directional Communication System Maintenance
11. Human Rights & Anti-Harassment / Discrimination Complaint Policy and Procedures
12. Accounts Receivable - Enercare Centre, Allstream Centre and Exhibition Place - January 2015
Confidential Attachment - Security of the Property
13. Executive Compensation Plan
Confidential Attachment - Security of the Property
14. Personnel Matter - Minutes of October 23, 2015
Confidential Attachment - Security of the Property
February 12, 2016
Presentation - Parking Consultant
Sharon Sterling, WSP Canada
Deputations - Muzik Night Clubs
Michael Binetti
Nick Di Donato
Zlakto Starkovski
Lorna Tomassoni
Communication
C (a) Lorna Tomassoni regarding Muzik Clubs Inc.
Member Motions
MM (a) Councillor Mark Grimes regarding Employee of the Year
MM (b) Councillor Mark Grimes regarding Corporate Social Responsibility Employee of the Year
MM (c) Councillor Mark Grimes regarding the 2015 United Way Campaign
MM (d) Councillor Mark Grimes re Identification Signage of Hotel X
1. Minutes of Previous Meeting - December 4, 2015
2. Executive Compensation Plan
3. Parking Study Consultant
4. 2015 Capital Works Program Progress Report - Year End
5. 2016 Capital Works Program Progress Report - January
6. Publication of Senior Staff Expenses - 2015
7. Exhibition Place Management Report - December 2015
8. Occupational Health & Safety Report - 4th Quarter 2015
9. Complaints Summary as at December 31, 2015
10. Business Travel IAVM-Venue Management School - First & Second Year Member
11. Agreement for Sewer & Watermain Contractor Services
12. Agreement for Sheet Metal Contractor Services
13. Extension of Agreement re ATM Services
14. Lease for Riding School in Horse Palace
14.(a) Lease for Riding School in Horse Palace - Supplementary Information
15. 2017 - 2020 Strategic Planning Exercise - Phase 2
16. Structure Plan Presentation - Background Information
17. Official Plan Amendment for Exhibition Place
18. Revised Community Use at Proposed Basketball Training Facility
19. Relocation of the Garden of the Greek Gods - Report of Working Group
20. Muzik Clubs Lease Terms and Conditions
21. LiUNA Local 506 Agreement - Request for Information
Confidential Attachment - Security of the Property
21(a). LiUNA Local 506 Collective Agreement - Supplementary Report
21(b). Grievance Summary Report
22. Personell Matter - Minutes of October 23, 2015
Confidential Attachment - Security of the Property