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Physical Assets Coordinator

Job Type: Permanent
Hours of work: 35 hours/wk
Salary Range: $80,915 - $102,038
Posting Date: December 23, 2022
Closing Date: February 6, 2023

Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award-winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.

Our compensation package offers a competitive salary and pay-for-performance incentives. In addition, our total rewards program includes participation in OMERS – defined contribution pension plan, 100% employer paid health & dental plan, long term & short-term disability coverage, professional development opportunities, and tuition reimbursement.

Primary Function
Oversee all activities related to the delivery of the Preventative Maintenance Program and the services of Carpenters, Painters, Plumbers, Lead Mechanic and Lead Welder
Major Responsibilities
•    Supervise, plan and coordinate work assignments and the administration of maintenance services provided by in-house trades and maintenance staff.
•    Supervise the administration of the Preventative Maintenance program and coordinate the annual preventative maintenance program.
•    Coordinate applicable trades for non-maintenance activities to support shows and events.
•    Prepare cost estimates for the supply of services.
•    Liaise with all division coordinators, clients and third-party contractors in the provision of services.
•    Monitor and maintain all trades equipment is operating properly to verify state of good repair.
•    In accordance with the preventative maintenance program, verify inspections are conducted and equipment is maintained in proper working order.
•    Initiate and implement building operation procedures including inspections.
•    Assist with technical support and project management services that relate to in-house capital works projects.
•    In conjunction with the Director, Facility Services, execute the grounds hazard audit program.
•    Oversee contracted maintenance services.
•    In conjunction with the  Electrical & Energy Coordinator, oversee energy conservation for buildings, grounds and shows.
•    Assist with the administration of the collective agreements including dealing with union officials in the areas of negotiation, arbitration and grievances.
•    Oversee the Food Building Maintenance Program in conjunction with the Canadian National Exhibition Association.
•    Assist in the administration and enforcement of Health & Safety, including the Occupational Health & Safety Act.
•    Working with the Occupational Health and Safety Consultant, develop and implement training programs for in-house trades.
•    Assist with development and implementation of maintenance policies, procedures and standards.
•    Assist in preparation of tender documents, quotations and contracts related to maintenance services.
•    Provide input to the operating maintenance and capital budgets and monitor maintenance expenditures and recoveries.
•    Perform other duties as assigned.
Required Qualifications
1.    Post-secondary education in a discipline pertinent to job function or an equivalent combination of education and experience.
2.    Several years’ experience in building and facility maintenance.
3.    Extensive experience in supervising staff in an event environment.
4.    Experience utilizing software packages (word processing, spreadsheets and electronic mail).
5.    Good interpersonal skills with the ability to communicate effectively both verbally and written.
6.    Proven customer service skills.
7.    Demonstrated knowledge of and ability to interpret collective agreements, applicable codes, standards, guidelines and government legislation specifically the Occupational Health & Safety Act, Workplace Hazardous Materials Information System, fire safety regulations and building codes.
8.    Ability to work days, evenings and weekends including holidays, as required to support operational requirements.

Diversity, Equity, and Inclusion: 

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.


If you are an individual who requires accommodation to apply to this position due to disability under the Ontario Human Rights Code, please email us quoting the job title and closing date. Exhibition Place is committed to providing Code-protection accommodation throughout its hiring process.

Physical Assets Coordinator

At Exhibition Place, we strive to be a model of public service excellence through the ongoing effort and commitment of employees.

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