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Production Assistant (Contract)

Job Type: Contract
Hours of work: Up to 675 hours/year
Salary Range:
Posting Date: June 7, 2022
Closing Date: June 22, 2022
Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year.  The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism.  Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award-winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.
Exhibition Place has adopted a vaccination policy, as a condition of employment all new hires are required to be fully vaccinated and provide proof of vaccination confirmation prior to commencing employment.
Reporting to the Manager, Production Services, the Production Assistant will assist the Production Services staff with administration assistance and schedule unionized staff in accordance with event and tenant requirements for live event production services in accordance with the collective bargaining agreement.
Major Responsibilities
•    Prepare daily schedules for production services for events across the grounds including tenanted premises in accordance with requests and event requirements.
•    Verify employees are scheduled in compliance with the obligations under collective agreement and with an aim to provide efficiencies in service delivery.
•    Contact IATSE Local 58 union office to provide schedule and/or availability updates for employees.
•    Liaise with IATSE Local 58 union office to update and revise IATSE employee records for contact information, electronic banking, certification and training.
•    Administrative management of production collateral.
•    Provide assistance to Production Coordinators on day-to-day operations.
•    Ungerboeck (EBMS) process updating and training.
•    Payroll management, initializing employees in the ADP system.
•    Parking pass management and distribution.
•    Maintain electronic filing system for the production department.
•    Post-production, verify task scheduled matched actual work assignment completed by employee.
•    Prepare reports as required.
•    Perform other duties as assigned.
Required Qualifications
1.    Progressive experience in performing clerical duties.
2.    Experience in a unionized environment specifically related to live event industry or related field.
3.    Experience utilizing software packages (Ungerboeck-EBMS, ADP, word processing, spreadsheets and electronic mail).
4.    Good interpersonal skills with the ability to communicate effectively both verbally and written.
5.    Proven customer service skills.
6.    Ability to work days, evenings and weekends including holidays, as required to support operational requirements.
Equity, Diversity, and Inclusion: 
Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.
If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us quoting the job title and closing date. Exhibition Place is committed to providing Code-protection accommodation throughout its hiring process.
We thank all applicants for their interest in this opportunity. However, only those selected for an interview will be contacted.
Production Assistant (675)

At Exhibition Place, we strive to be a model of public service excellence through employees' ongoing effort and commitment; we're looking to hire two as-needed IT Support Representatives.

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